Department: Operations

Supervisor: Chief of Operations

FLSA: Nonexempt

Status: Fulltime

Salary:  $18-$21 hourly

Daily schedule:  Monday- Friday 36-40 hours per week

Bilingual:  Spanish/English

Position Overview:

The Family Intake Specialist is responsible for greeting and directing clients, answering incoming calls, and providing basic information regarding services.  The role includes managing the intake process by assisting clients with initial paperwork, scheduling appointments, maintaining an organized reception area, and providing administrative support.

Key Responsibilities

Fluent Spanish and English speaking are a primary requirement for this position.

Family Intake Support:

• Greet families and individuals upon arrival, assess immediate needs, and direct them to the appropriate Family Advocate or program area.
• Assist clients and complete intake forms, verifying necessary documentation, and providing information about available services. Schedule appointments as needed.
• Ensure the orderly flow of families and individuals managing the volunteers and check-in process.

Lead and Train Front Desk Volunteers:

• Train and schedule volunteers to assist the families and individuals in the check-in and greeting process along with answering phones and other clerical duties as needed.

Manage Phone Call and Inquiries:

• Answer incoming calls, provide basic information about programs, services, and eligibility requirements, and route calls as necessary. Update the phone system message as needed.

Maintain Records:

• Enter and update family information in CROSS Services’ software program, ensuring accuracy and confidentiality.

First Impressions:

• Keep the waiting area clean, organized, and welcoming, ensuring families and individuals feel comfortable while waiting. Check the bathrooms daily to make sure they have the supplies needed, wiped down and clean.

Provide Basic Resources:

• Distribute and display information sheets about community resources, and other services offered.

Support Staff Coordination and Admin Tasks:

• Work closely with the Family Advocates and volunteers to make sure the clients are directed to the services needed.
• Provide admin support for the leadership staff.

Qualifications:

Education:

• High school diploma or equivalent.
• Preferred associate’s degree in social services, customer service, or related experience.

Experience:

• Previous experience in customer service, administrative, or social service setting preferred.
• Computer Proficiency (Microsoft Office Suite)

Skills:

• Strong interpersonal and communication skills, with the ability to interact with individuals from diverse backgrounds.
• Basic knowledge of social service programs and community resources.
• Excellent organizational skills and attention to detail.
• Ability to handle sensitive information confidentially and professionally.
• Fluent Spanish and English speaking are a primary requirement for this position.

Core Competencies:

• Positive and non-judgmental and communicator
• Creative problem solver
• Mission driven

PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee will need to be able to articulate, hear and be heard across phone lines.  The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Valid state driver’s license and ability to operate a motor vehicle required.

NOTE:  The statements herein are intended to describe the general nature and level of work performed by the employee, but are not a complete list of responsibilities, duties, and skills required.  Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

CROSS Services is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws.

Our policy reflects and affirms CROSS’ commitment to the principles of fair employment and the elimination of all discriminatory practices. This policy applies to all terms and conditions of employment (paid and volunteer), including but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, benefits, compensation, and training. We seek to comply with all applicable federal, state, and local laws related to discrimination and will not tolerate interference with the ability of any of CROSS employees to perform their job duties.

Discrimination is prohibited at CROSS at all levels of employment and services provided. We make decisions concerning employment based on an individual’s qualifications and ability to perform the job under consideration, the comparative qualifications and abilities of other applicants or employees, and the individual’s past performance within the organization.

Department(s): Operations

Supervisor: Facility Operations Manager

FLSA: Nonexempt

Salary:  $22–$24 hourly

Daily Schedule: Monday- Friday, 5:45 a.m.- 2:15 p.m.

PURPOSE OF POSITION:

The purpose of the Food Rescue Driver and Warehouse Associate position is to ensure that food products are safely collected, inventoried, and moved in and out of the warehouse stock in an efficient manner while maintaining positive relationships with Retail Rescue Partners and volunteers.

TIME ALLOTTMENT:

80% Driver

20% In Warehouse

PRIMARY ACCOUNTABILITIES:

Food Rescue Driver

• Daily route driver using the 26” refrigerated box truck picking up food from the food rescue partners and delivering it back to CROSS Services to be sorted and distributed.
• Keep accurate records of routes and temperatures of perishable foods.
• Keep accurate records of weights of foods upon delivery.
• Maintain positive relationships with food rescue partners.
• Assist in management of Logistics of Mobile Pantry program.
• Management of collection and delivery logistics of organic recycling and communicating with the Facility Operations Manager as needed.
• Moving and stocking food in the food shelf alongside the volunteers providing support and training.
• Maintain a safe and secure work environment, complying with all federal, state, and local laws.

Other

• Drive the truck to support CROSS Services at community events as needed.
• Attend meetings as needed.
• Lead and execute special drop off and pick up requests.
• Other duties as assigned.
• The Food Rescue Driver must be a motivated self-starter who will take ownership of this position, get things done and solve problems.
• Enjoy hands-on work as well as customer service and working with a diverse volunteer work force.
• CROSS Services will provide forklift, Ballymore and electric pallet jack training.

CORE COMPETENCIES:

• Positive and non-judgmental communicator
• Creative problem solver

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

• Computer knowledge and skills
• Working knowledge of Microsoft Outlook calendars and email communication.
• Current valid driver’s license with a clean driving record, MNDOT Health card, strong organizational skills, and a commitment to our mission of reducing food waste and addressing hunger in the community.

PREFERRED:

• Truck driving. forklift and pallet jack experience
• Logistics training

PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee will need to be able to articulate, hear and be heard across phone lines.  The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Valid state driver’s license and ability to operate a motor vehicle with MnDot physical card required.

NOTE: The statements herein are intended to describe the general nature and level of work performed by the employee, but are not a complete list of responsibilities, duties, and skills required.  Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

“It is the continuing policy of CROSS to be an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws. Our policy reflects and affirms our commitment to the principles of fair employment and the elimination of all discriminatory practices, and to conform to applicable laws and regulations.  We solicit assistance on these openings and future openings.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.”

Location:           Rogers, MN – On-site with hybrid capabilities
Reports to:       Director of Business Operations and direction from Director of Development

Position Overview

CROSS Services is seeking a detail-oriented and systems-focused Development Operations Coordinator to support the growth and effectiveness of our fundraising program. This position will oversee the management and optimization of the organization’s donor database, fundraising systems, and development operations.

The Development Operations Coordinator plays a critical role in ensuring the integrity of donor data, supporting fundraising campaigns and events, and providing accurate reporting that informs strategy and decision-making. This position works closely with development, communications, finance, and leadership staff to ensure that fundraising processes run smoothly and donors receive timely, meaningful engagement. They play a key role in strengthening how information flows across the organization, supporting external communications, reporting, and day-to-day operations.

The ideal candidate is both analytical and service-minded — someone who enjoys creating systems that help a mission-driven organization operate more effectively.

Key Responsibilities

Donor Database & CRM Management

• Serve as the primary administrator for the Bloomerang CRM and Pantry Saver databases
• Maintain data integrity through consistent entry standards, regular audits, and de-duplication
• Manage donor records including gifts, pledges, recurring donations, and constituent interactions
• Develop and maintain queries, reports, dashboards, and segmentation lists to support fundraising strategy

Gift Processing & Acknowledgment

• Oversee timely and accurate processing of all financial contributions, including online, mailed, donor advised fund, and in-kind gifts
• Coordinate acknowledgment processes to ensure donors receive prompt and appropriate recognition
• Work with Director of Business Operations to reconcile gift records and maintain accurate reporting
• Manage and continuously improve processes for gift processing, acknowledgements, and donor recognition

 Fundraising Campaign & Event Support

• Support development staff with campaign tracking, reporting, and donor segmentation
• Assist with event registration management, sponsorship tracking, gambling licenses, thank-you’s and revenue reporting
• Provide data and reporting support for initiatives such as Minnesota FoodShare, Give to the Max Day, Open Your Heart to the Hungry, grant support – application and management, annual appeals, and special events
• Support the planning and execution of organization’s major fundraising events
• Build and maintain effective, collaborative working relationships with colleagues, donors, board members, volunteers, and community partners
• Participate in team meetings, training courses, and other events as required

Reporting & Analysis

• Manage regular fundraising reports for leadership
• Track campaign performance and donor engagement metrics
• Identify opportunities to improve data quality, reporting processes, and operational efficiency

Systems & Process SOPs

• Develop and maintain documentation for development operations procedures
• Identify opportunities to improve workflows related to donor data, reporting, and campaign tracking
• Support integration and effective use of digital fundraising tools connected to Bloomerang

Qualifications

Required

• Bachelor’s degree or equivalent plus one to three years’ experience
• Experience managing a nonprofit donor database, preferably Bloomerang CRM
• Strong data management and reporting skills
• High level of attention to detail and commitment to data accuracy
• Experience processing gifts and managing donor records
• Proficiency with Microsoft Office, particularly spreadsheets and mail merge documents

Preferred

• Experience supporting fundraising campaigns or special events
• Knowledge of donor lifecycle management and fundraising best practices
• Experience working in a nonprofit development environment

Key Skills & Attributes

• Strong organizational and project management skills
• Analytical mindset with the ability to translate data into useful insights
• Excellent communication and collaboration skills
• Ability to manage multiple projects and deadlines
• Commitment to the mission of CROSS Services and serving the community

Compensation

Salary range: $50,000 – $54,000
Benefits: Health Insurance, PTO, IRA Company Match, Paid Holidays